TL;DR
Payroll software in the Philippines alone can’t guarantee accuracy or compliance for US businesses. ScalableOS combines expert staff with top platforms to simplify payroll and deliver error-free, on-time payments.
- Cut costs vs. seasonal or in-house hires
- Ensure accuracy and compliance across jurisdictions
- Scale payroll operations quickly and smoothly
- Customize systems to fit unique business needs
Running payroll in the United States can feel overwhelming. Between federal, state, and local regulations, even processing a single paycheck can become a compliance risk. Manual processes also lead to errors, missed deadlines, and penalties that disrupt operations and erode employee trust.
While payroll software automates many tasks, it doesn’t always capture all the details or follow changing regulations. To fill this gap, ScalableOS is redefining MSP outsourcing for payroll operations.
We have payroll experts who know how to use leading platforms like ADP, Paychex, Gusto, and QuickBooks Payroll. They also have experience with payroll solutions in the Philippines, such as Sprout Solutions and GreatDay HR, which are crucial for managing global teams.
Read on to learn the payroll systems our team masters and how ScalableOS delivers accuracy, compliance, and operational continuity for mid-sized and enterprise-level businesses.
Top 5 Payroll Systems in the US
Investing in payroll software isn’t enough. You need the right people who know how to use it. ScalableOS provides payroll specialists certified in US compliance standards and offshore platforms. Here are the systems we work with:
1. ADP Workforce Now
A trusted choice for enterprise-level companies and multi-state operations, ADP automates tax calculations, benefits administration, and compliance with labor laws like FLSA and ACA. With AI-driven insights and seamless integrations, ADP supports large teams with reliability and precision.
2. Paychex Flex
A scalable solution for mid-sized businesses, Paychex Flex automates payroll, tax filing, and benefits while ensuring compliance. Its intuitive self-service portal and direct integrations with enterprise tools provide reliable support when you’re experiencing growth or seasonal fluctuations.
3. Gusto
Gusto is ideal for subsidiaries, remote teams, and high-growth divisions in larger organizations. It automates payroll and compliance, integrates with over 130 applications, and supports global contractors. Its user-friendly employee app ensures easy management for distributed teams.
4. QuickBooks Payroll
If you’re already leveraging Intuit’s tools, QuickBooks Payroll is a great fit. It readily integrates payroll with accounting to provide a centralized hub for all financial data.
The platform’s core strengths—including multi-state payroll and automated tax filings—are now enhanced by powerful AI-powered analytics and real-time dashboards. Overall, it offers unified financial management and actionable insights.
5. GreatDay HR
Designed for Southeast Asia, GreatDay HR automates payroll, tax, and compliance while offering mobile-first employee access. Features such as Earned Wage Access (EWA) and AI-driven analytics enhance performance and financial well-being.
Why Choose Payroll Staffing Over Just Payroll Software
Payroll software can automate calculations, but it can’t replace skilled professionals. Here’s why ScalableOS staffing delivers added value:
Access to expert offshore payroll staff
With global talent shortages in finance and accounting, you may have a difficult time finding local experts for complex needs, such as multi-country payroll, benefits administration, and compliance.
ScalableOS offers U.S.-compliance-trained specialists with experience in payroll software in the Philippines, including Sprout Solutions and GreatDay HR. We provide top-tier accuracy without compromising efficiency.
Ensures long-term operational value
A dedicated team means fewer mistakes and eliminates the hassle of repeatedly onboarding seasonal hires, which can cost from $1,800 to $3,000 per employee in 2025. Retaining a team that already knows your workflows can help you save time and free resources for strategic growth.
Scale seamlessly to match business demands
Whether you’re handling a seasonal surge in retail, hospitality, or logistics, or ramping up for enterprise expansion, ScalableOS staffing flexes with your needs. You can avoid overstaffing in quiet months and frantic hiring during peak seasons.
As a trusted offshoring solutions provider to MSPs and IT companies, we also bring the same scalability and precision to your technology support so your business runs smoothly through every phase of growth.
Customize payroll systems and integrations
Even advanced platforms have gaps. Our specialists troubleshoot integration issues, fine-tune software for complex deductions or commissions, and connect payroll with HR, finance, and accounting systems. This unified, real-time view of labor costs and budgets keeps mid-sized and enterprise operations efficient and error-free.
The Human Touch Your Payroll Software Can’t Deliver
The most robust payroll software is only as good as the experts who use it. In SLA-heavy, distributed enterprise environments, a skilled payroll team is what ensures accuracy, timeliness, and compliance beyond basic automation.
ScalableOS, a US-based outsourcing company with offshore staffing operations in the Philippines, can help you gain that strategic advantage. We specialize in connecting businesses with offshore staff in the Philippines trained on all major platforms, from ADP to QuickBooks, as well as leading Philippine-based solutions. We give you the confidence to grow without compromising on payroll reliability.
Don’t let payroll challenges hold you back. Partner with ScalableOS today and deliver every paycheck with precision and on time.
FAQs
1. What makes payroll staffing better than payroll software?
Payroll staffing combines human expertise with technology for accurate compliance and timely filing. While payroll software automates calculations, skilled staff interpret labor laws, manage exceptions, and prevent costly mistakes. This expertise makes staffing a more reliable solution for US businesses.
2. Which payroll systems are most used in the US?
Popular platforms include ADP, Paychex, Gusto, and QuickBooks Payroll. Each offers automated calculations, compliance updates, and employee self-service. ScalableOS provides trained staff who maximize these platforms for efficiency.
3. How does payroll staffing ensure US compliance?
Payroll professionals are trained on federal, state, and local labor laws, including FLSA and ACA. Unlike software alone, they monitor rule changes, file taxes correctly, and reduce the risk of penalties from late or inaccurate submissions.
4. Can small businesses benefit from payroll staffing?
Yes. Small businesses gain accurate salary and tax management without hiring a full in-house team. With experts familiar with payroll solutions in the Philippines and US platforms, you can save money while avoiding compliance issues that often burden small firms.
5. How much does payroll staffing cost?
Costs vary depending on team size, service scope, and platform expertise. Outsourcing payroll staffing is typically more cost-effective than hiring full-time employees, with the added advantage of scalability as your business grows.
6. What skills do ScalableOS payroll staff have?
ScalableOS payroll specialists are proficient in leading US payroll systems, multi-state compliance, and benefits management. Many hold certifications in HR and accounting to provide accurate, compliant, and streamlined payroll support.
Chris Van Vladricken
Chris is the CEO and Co-Founder of ScalableOS, with over 18 years of experience in both Philippines offshoring and Information Technology. A longtime member of EO Seattle, he’s passionate about building high-impact teams that help businesses grow while creating meaningful opportunities in the Philippines. His people-first approach drives the company’s mission to deliver tailored, strategic offshoring solutions that help businesses scale smarter.
